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Table of Contents

Overview of steps for new sites installing ESP for case reporting

A kick-off meeting will be planned
- Appropriate IT staff and identified point person from the site should be present
- The implementation kit materials will be provided in advance
During kick-off meeting
- Develop a timeline
- Review all materials and processes
Site will provide an annotated copy of the File Spec on what they can/can’t report, important notes, etc.
- Site will provide a list with detailed descriptions of encounter types
Discussion of specific data elements of interest with sites will occur at the kick off or subsequent meeting

ESP Implementation Overview

This document outlines roles among DPH, clinical site, Commonwealth Informatics, and Dept of Population Medicine

This document describes which EMR fields are necessary for ESP operation and case reporting, format of variables, and table structure

ESP Field List (FileSpec) v1.6 (for ESP version 3.4.13 or later)

ESP Field List (FileSpec) v1.5 (for ESP version 3.4.11 or later)

This document includes information on how to validate the data load from the clinical site EMR

This document outlines how to map specific clinical site lab test names to abstract lab concepts in ESP

This document describes in detail how DPH and clinical site work together to validate messages and case information sent from ESP into the Massachusetts Virtual Epidemiologic Network (MAVEN)

This document suggests a format on how sites should validate the cases created in ESP

This document describes LOINC and SNOMED mapping to be completed by clinical site within the Health Information Reporting Portal (HIRP)

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